Policy effective August 1, 2024 – June 30, 2025.
Tenured and Tenure-Track Travel Award
In-Person
The College of Liberal & Creative Arts will provide reimbursements of up to $1,200 domestic travel or $1,500 international travel per tenured and tenure-track faculty member to participate in conferences to present their scholarly work or to serve on a panel as a respondent. The dean prioritizes awards to one per qualified tenure-track and tenured faculty. Qualified faculty are invited to apply and re-apply throughout the award period until the college’s travel funds have been exhausted.
Application: Complete and submit the LCA College Travel form.
Award: Reimbursement up to $1200 for domestic travel or reimbursement up to $1500 for international travel
Qualified Expenses: The fund can be used towards any travel expense allowed under the CSU travel policy such as coach/economy airfare, lodging, conference registration fees, ground transportation, baggage fees, location based per diem, and foreign travel insurance obtained through the University.
As of July 1, 2024, all airfare must be booked in Concur. If airfare exceeds the reimbursement, please consult with Kelly Trinh at ktrinh@sfsu.edu before making any financial commitments.
Seat upgrades are only permitted if the traveler has obtained written pre-approval for such an upgrade as a reasonable accommodation from the San Francisco State Human Resources’ Employee Accommodations Services (EAS).
Unqualified Expenses: Travel insurance not obtained through the University and non-EAS seat upgrade fees are the responsibility of the traveler.
Exceptions will not be granted for post-travel reimbursement, so please plan accordingly.
Virtual Conference
For virtual conference presentation: The College of Liberal & Creative Arts will provide reimbursements of up to $500 per tenured and tenure-track faculty member to participate virtually in conferences to present their scholarly work or to serve on a panel as a respondent. As virtual conference registration does not require actual travel, the approval process will not go through Concur. To receive approval, please send verification of presentation acceptance, with your department chair/school director’s approval, to Kelly Trinh at ktrinh@sfsu.edu via the LCA Virtual Conference Request Form (pdf). Registration must be approved by the Department Chair and the Director of Finance before making any financial commitments.
Staff Travel
For staff travel funding related to professional development, please contact clca@sfsu.edu.
All Travelers
All travelers should complete the Travel Request via Concur in advance of their trip. For all international travelers, the travel request must be accompanied by a Request for Foreign Travel Insurance Program Coverage. Additional forms may be required for high-risk destinations. Please consult the SF State Travel Services website for updated additional university guidelines. The Request to Travel via Concur travel online system must be approved by the Department Chair/Dean and the Director of Finance before making any financial commitments in order to be eligible for reimbursement. Requests for travel during the semester that require missing more than one week of classes are not normally granted. Any exceptions require prior approval from the Chair and Dean before any commitments are made, and the requestor must include an explanation of how instruction will be covered equitably in their absence.
At the discretion of the Chairs, departments have the option to supplement College travel funds for additional expenses that are allowed under the CSU travel policies. Departments will be asked to cover foreign travel insurance costs when the faculty member has exhausted their allocation from the College.
Faculty who wish to be reimbursed for expenses related to driving a vehicle (e.g. mileage, bridge tolls, parking, rental cars, gas purchased for rental cars only) - either their own vehicle or a rental - must complete the online Defensive Driver Training in advance of their trip or they cannot be recompensed for these expenses. To request a link to the training, complete the Authorization to Drive on University Business application on the Enterprise Risk Management website. An ERM employee will contact you with further instructions.
Faculty who wish to be reimbursed for expenses related to a rental car must rent the vehicle through one of the two approved University vendors or they will not be reimbursed. To access the car rental portal, log in to the SF State Gateway and select "Employee Services," then "Enterprise/National Rental Car Reservation" on the right-hand side.
Within 60 days of return, travelers need to complete the Expense Report on Concur.